Jobs

Family Programs Hawai`i, a non-profit social service child welfare agency, was founded in 2004 with the merger of two highly-respected foster care organizations. We provide services to prevent children from entering foster care; support children and families involved in the foster care system; and assist youth transitioning out of care.  Join us as we strengthen youth and families and build better futures for Hawai`i’s children.

ADMINISTRATIVE ASSISTANT FRONT DESK – Full Time, Benefited, Honolulu

Seeking a front desk Administrative Assistant to serve as primary front desk administrative support, responsible for reception, facility and equipment maintenance, IT and clerical support to multiple staff including CEO, Operations Director, Program Director and Board.

Essential functions, including but not limited to:
~Schedules and organizes CEO calls and calendar, maintains CEO files, sorts CEO mail.
~Provides front desk reception, answers business telephones, assists callers, greets visitors and provides refreshments; maintains tidy and presentable front desk, lobby and waiting room; and responsible for guest parking.
~Resource for client and service providers and policies that apply to work within the office. Primary point of contact for internal and external inquiries and requests. Directs requests to appropriate staff member.
~Maintains confidentiality. Interacts with families, youth, and community members in a professional manner, representing FPH in a positive way.
~Responsible for scheduling meetings, preparing agendas and minutes of meetings, and meeting preparation and clean up.
~Writes concisely and effectively when drafting and editing correspondence, reports, and documents using professional and accurate spelling, grammar, punctuation, formatting and proofreading skills.
~Develops and maintains electronic and physical files.
~Creates and edits .pdf documents.
~Provides clerical support to the Board of Directors, preps and plans meetings, events and other Board activities.
~Tracks deadlines, processes, procedures, operations, projects, communication tools, resources and submittal of documents.
~Is self directed in learning and using new software. Assists in support of network and user workstations. Updates and maintains websites.
~Makes and coordinates travel arrangements.
~Develops and updates written administrative procedures.
~Responsible for processing mail, freight, and faxes in a timely manner.
~Responsible for monitoring, ordering and putting away supplies for the office and facility within budget guidelines.
~Responsible for safety, orderliness and maintenance of building, initiating services and directing vendors for repairs or services.
~Masters and maintains office equipment, troubleshoots and resolves issues, and supports staff in using office machines and technology in the workplace.
~Responsible for timely and accurate log of incoming checks and safeguarding agency assets, which may include cash and credit accounts.
~Performs other duties as assigned.

Minimum qualifications, including but not limited to:
~High School diploma and business skills, plus additional course work in office management.
~Five years equivalent administrative support experience.
~Strong organizational and analytical skills.
~Able to learn, use and support standard office equipment including computer, fax machine, copier, electric typewriter and business telephone systems.
`Flexibility and attention to detail with excellent verbal and written communication skills including spelling, grammar, punctuation, formatting and proofreading.
~Advanced computer hardware and software skills including MS Office, internet, adobe and website applications.
~A valid driver’s license, clean driving abstract and access to an insured, reliable vehicle.
~Successful background checks(s) and medical clearances as required by state regulations for those who work with children.

Preferred qualifications:
~Ability to safeguard agency assets, which may include cash and cash equivalents, such as credit accounts.
~Emotionally mature, objective, and supportive of people and their problems.
~Possess the ability to manage a high level of responsibility, attention to detail, organizational skills and a proactive work style.

SOCIAL SERVICE ASSISTANT – Full time, Benefited, Honolulu

(VCM) Voluntary Case Management is a preventive effort to support youth and families so they do not become involved in the Child Welfare System. The goal is to create a safe and healthy home for children by preserving family strengths and decreasing family stress.

The Social Service Assistant provides support and collaboration to the Case Managers/Social Workers in order to expedite services. This is a Honolulu Office, full time, benefited, regular position, reporting to the VCM Program Manager.

Essential Functions, including but not limited to:
• Provides transportation to agency clients to and from a variety of appointments, activities, and functions.
• Identifies resources and maintains resource materials for community services.
• Provides child care to support case management goals.
• Interacts with families, youth, staff and community members in a professional manner. Represent FPH in a positive way. Maintains confidentiality.
• Provides supportive services for families as part of case planning.
• Assists in expediting client access to services.
• Provides support to office and administrative operations. May include working in cooperation with Administrative Assistants to cover phone and reception when needed.
• Assists in planning and implementing agency events.
• Maintains the agency vehicles.
• Performs other duties as assigned.

Minimum Qualifications, including but not limited to:
• High school diploma or equivalency.
• Experience working with children and families.
• Knowledge of ages and stages of childhood development
• Computer proficiency including knowledge of MS Office (Word, Excel, Outlook) and Internet.
• A valid driver’s license, clean driving abstract and access to an insured, reliable vehicle.
• Successful background check(s) and medical clearances as required by state regulations for those who work with children.

Physical requirements & working conditions, including but not limited to:
• The job duties require the employee to be absent of any physical limitation which would impair effective performance.
• The job duties require the employee to handle the physical demands of the work including lifting/moving files and materials, sitting, standing or driving for a long period of time, travel as necessary, working on computer for a long period of time, bending, stooping, lifting, etc.
• The work is often sedentary.

ACCOUNTING & HR ASSISTANT – Full Time, Benefited, Honolulu

To support finance and accounting duties in the preparation and processing of financial records and reports.

Essential functions, including but not limited to:
• Inputs invoices, and requests for payments and upon review for proper authorizations, prepares checks, obtains signatures, and properly distributes them.
• Processes checks for deposit, deposits checks and inputs into accounting system for approval by the Accounting Manager.
• Collects and inputs payroll information with proper authorizations, and prepares the payroll for approval by the Accounting Manager.
• Reconciles credit card statements.
• Reviews, adjusts, processes and reconciles agency enhancement program.
• Distributes and maintains gift cards.
• Maintains accounting and HR files.
• Follows up on questions/apparent discrepancies with vendors, customers, employees, and agents.
• Assists the gathering of information and preparation of schedules for audit and tax reporting.
• Performs other duties as assigned.

Minimum Qualifications, including but not limited to:
• At least 1 year of experience in maintaining at least two simultaneous ledgers from the following list: accounts payable, accounts receivable, payroll, using an automated accounting system. This experience must be under US-governed GAAP.
• Experience with maintaining Excel spreadsheets and using control totals to foot/tie/balance columns and rows of numbers.
• Experience with Outlook including Calendars, Contacts, and email.
• A valid driver’s license, clean driving abstract and access to an insured, reliable vehicle.
• Successful background checks(s) and medical clearances as required by state regulations for those who work with children.
• Experience with an automated accounting system. Systems for specific ledgers such as Time and Billing or check writing systems is not sufficient.

YOUTH CARE WORKERS – Part time, Unbenefited, Waianae

To provide for the safety and well being of children in Ho’omalu O Na Kamali’i including behavior management. Provides supervision to children and youth in all aspects of their daily routine.

Essential Functions, including but not limited to:
• Maintains safety and security for youth.
• Supervises daily activities.
• Transports youth to school and other activities.
• Develops and supervises enrichment activities.
• Assists youth with homework.
• Monitors and assists with daily hygiene.
• Provides food service, household shopping, laundry and cleaning services.
• Assigns and supervises age appropriate chores.
• Prepares accurate and thorough shift notes and other required documentation.
• Accepts new residents and complete intakes.
• Communicates and coordinates with staff from other partner agencies.
• Participates in all required meetings and trainings.
• Works with birth families as requested.
• Performs other duties as assigned.

Minimum Qualifications, including but not limited to:
• Two years of college education or equivalent experience
• Experience in child supervision
• Knowledge of Leeward Coast and Hawaiian values
• Ability to deal with emotional and high stress situations
• A valid driver’s license, clean driving abstract and access to an insured, reliable vehicle.
• Successful background checks(s) and medical clearances as required by state regulations for those who work with children.

Physical Requirements & Working Conditions, including but not limited to:
• The job duties require the employee to be absent of any physical limitation which would impair effective performance in the residential environment with children in a residential environment providing 24-hour care.
• Possess strength and mobility to work directly with children in a residential environment providing 24-hour care.
• The job duties require the employee to handle the physical demands of the work including lifting/moving facility supplies, lifting children, working on computer for a long period of time, bending, stooping; and aggressive behavior management techniques.

 

APPLICANTS FOR ANY POSITION CAN SEND RESUME AND COVER LETTER TO:

Jobs@FamilyProgramsHi.org
or
Family Programs Hawai‘i
250 Vineyard Street
Honolulu, HI 96813-2445
Fax: (808) 533-1018

We are an Equal Opportunity Employer
working toward a culturally diverse and competent
workplace. Preferred qualifications include non-profit experience; ability to work independently and as a member of a team, and the ability to maintain positive working relationships with children, co-workers and the community.  Desirable, proactive team players
bring computer proficiency, strong initiative and self-direction, ability to deal with growth and change,
a highly developed service orientation
and sensitivity toward people of diverse cultures,
socio-economic backgrounds and lifestyles.
An interest in child welfare is highly desired.

 

MAHALO for your interest in Family Programs Hawai‘i.

For Volunteer Opportunities, see our Volunteer page or email us at Volunteer@FamilyProgramsHi.org

Our Vision

A better future for Hawai`i's children.

Our Mission

We strengthen youth and families through high quality prevention, support and transition services.

Our Offices

Honolulu Office
250 Vineyard Street
Honolulu, HI 96813-2445
Phone (808) 521-9531
Fax (808) 533-1018

For employment opportunities, ext. 223
For volunteer opportunities, ext. 228
For donation opportunities, ext. 224

Statewide Warm Line Oahu: (808) 545-1130
Neighbor Islands: 1-866-545-0882
toll free 8:30 a.m. - 5 p.m.
Support, information and referrals for foster, adoptive & guardianship parents.

Hilo Office
120 Pauahi St. Suite 306
Hilo, HI 96720-3048
Phone (808) 935-2876
Fax (808) 961-4913

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